Amsterdam Exhibition 2020

02–04 October 2020

We invite you to participate in the exhibition associated with the 5th WSPOS Congress which is taking place at the RAI Amsterdam from 02–04 October 2020.

Booth space reservation now open!

ScheduleRules & Regulations

Rules & Regulations

A 50% deposit is required to confirm the booking and must be submitted to WSPOS within 14 days of completing the booth space registration process. An email confirmation will automatically issue when registration is completed and will include payment information. All bookings must be submitted via the WSPOS Amsterdam Exhibitor Resource Centre, verbal or written applications will not be accepted. Likewise, incomplete bookings or bookings submitted without a deposit payment will not be processed. Companies wishing to have adjacent or shared spaces must submit their requests during the booking process.

Once space is reserved you will have entered into a contract with WSPOS. Please note all cancellation policies carefully.

Exhibition Rates:
€5,000 per 6 square metre package (plus VAT, if applicable)

Booth Space rental includes:
1. A 6 sqm Booth Space
2. Table and chairs
3. Corporate Listing on the WSPOS website and on the Congress App
4. Complimentary Exhibitor badge allocation
5. One Priority Point per €1,000 spent on booth space rental

Terms Of Payment
• Full payment is due by 30 June 2020
• In the event that full payment has not been received by 30 June 2020, the Organiser reserves the right to re-allocate booth space and apply the cancellation policy.

Cancellation Policy
Notification of cancellation of booth space must be submitted to the WSPOS Exhibition Department in writing and will only be deemed accepted once written acknowledgement has been confirmed. Upon cancellation of exhibition space all associated services will be withdrawn, including exhibitor badges and meeting rooms.

– If notification of cancellation is received after 30 June 2020 a 100% cancellation fee will apply, regardless of whether payment has been submitted or not.

This cancellation policy also applies in the event of part cancellation or reduction of booth space.

In the event that outstanding cancellation balances are not submitted within 30 days, these will be charged to the credit card registered to the ERC account. This also applies to all booth extras and exhibition related services ordered.

Allocation of Space
Exhibition space will be assigned in July 2020 and confirmation of booth space locations will be emailed once the allocations have been completed. Please note that requests for placement near or away from other exhibiting companies may limit booth space positioning. Booth space allocations will only be issued when the full booth space payment has been received.

Alterations in the Regulationsshow details

The Organiser reserves the right to alter the present regulations with immediate effect in the event that orders from the Authorities or other compelling reasons might make it necessary.

Alteration of Location and Size of Boothsshow details

The Organiser shall be entitled to alter the space rented by the Exhibitor and to undertake limitations of the rented area. Such limitations can only be made against a corresponding reduction of the booth space rental but shall not render the Organiser liable to pay compensation.
Furthermore, the Organiser shall be entitled, within thirty days after the receipt of the online application and deposit, without assigning any reason and without incurring liability to damage, to cancel the lease entered into against reimbursing any booth rental paid at the time of cancellation. Exhibitors are not permitted to sublet their booth space or lend it to a third party in part or in whole. Exhibitors may not exchange booth spaces without the written consent of the Organiser.

Insurance Requirementsshow details

All Exhibitors are required to have Public / General Liability insurance with a minimum Limit of Indemnity of 2 Million EURO in aggregate, in order to participate in the Congress and associated Exhibition. The Exhibitor shall be liable for personal injury and damage to property caused by the Exhibitor, his or her servants or agents, or by his or her equipment and activities. All Risks cover against damage and theft to the Exhibitors own property, and also to property rented/leased by the Exhibitor, shall also be arranged by each Exhibitor. Cover shall also be arranged for injury to exhibitors own employees, where applicable. Exhibitors shall ensure that any subcontractors engaged by them have similar and commercially reasonable insurances in place. It is the responsibility of each Exhibitor to ensure that they have the required insurance policies in place and the WSPOS is only responsible for damages arising from the wilful neglect of it’s permanent staff.

Force Majeureshow details

In the case of war, terrorism, immobilisation, strike, lockout, fire, regulations of the authorities or other circumstances beyond the control of the Organiser, which might render it impossible or difficult to carry through an arrangement, the Organiser shall be entitled to remove in whole or in part the arrangement to another time or to cancel the agreement and the Organiser shall not be liable to pay compensation to the Exhibitor or be bound to reimburse the rental paid.

Exhibitor Badgesshow details

Each registered exhibitor is entitled to a complimentary allocation of exhibitor badges which are provided on a pro-rata basis. Ophthalmologists may not be registered for exhibitor badges unless they are direct and full-time employees of an exhibiting company and can provide documentation to support this.  Disregard of this regulation will result in priority point penalties being enforced for future meetings.

Virtual Exhibition & Congress Appshow details

All exhibitors will be listed on the official Congress App, provided booth space has been reserved and paid in full within the specified submission deadlines.

Exhibitors may also submit a corporate listing (100 words) and logo for inclusion on the Virtual Exhibition which will be displayed on the WSPOS website.

The Organiser is not responsible for errors or omissions on the Congress App or on the  Virtual Exhibition.

Companies who have exhibited at WSPOS Events